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HR Smarts: Why Write a Formal Job Description
By Julie Gerstein
Dec 26, 2005, 22:00
Hiring and maintaining the right staff is critical to helping you achieve your company’s goals. This includes everyone from top officers and sales managers to administrative assistants. If just one employee continually fails to meet expectations it could mean slower growth and missed opportunity, so it is important to make sure that new hires and current employees are fully aware of their role within the company. The most effective way to do this is writing clear and concise job descriptions.
A formal job description is important for several reasons:
• It ensures that each potential and current employee knows specifically what is expected of them.
• It sets accountability guidelines should performance become a concern.
• It provides a structured system for the hierarchy of the company, and can be used to determine wage levels and paths for advancement.
• It sets the basis for performance reviews by use as reference to current accomplishments.
• It limits subjective assessment by managers and department heads, removing any concern of misunderstood or inaccurate performance reviews.
As your business grows, it becomes more and more important to keep organized each aspect surrounding its operation. By taking the time up front to formally catalogue each person’s role, you’ll help your business run smoothly and have a basis to settle any disputes, correct any shortcomings, or accurately reward positive performance.
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